Guestsnow Spotlight: SLOTix

Find out how Guestsnow has partnered with SLOTix to manage check-in for their VIP experiences. 

Guestsnow Spotlight: Red Bull Breakfast Club

When the king of energy comes to you to help organize one of their parties, you better be at the top of your game to make sure everything goes without a hitch. Red Bull has worked with Guestsnow for several of their events, including Club James earlier this year, and one of their favorite features is our multiple-level access to guest list management.

They used it again for the Red Bull Breakfast Club event they hosted at Life Is Beautiful this September. If you’re not familiar, Life Is Beautiful is an annual music/art/culinary festival in downtown Las Vegas that started in 2013. This year’s festivities were headlined by acts like Chance the Rapper, Gorillaz, Muse, Lorde and featured street artists and food installations to delight every palate.

For their event, Red Bull asked their production company, GRIT NY, to use Guestsnow for check-in. All collaborators, from admins to event managers across GRIT and Red Bull, had access to the app, allowing everyone involved to easily add guests to the list before and during the event. Red Bull oversaw app permissions so that for example check-in staff would only be authorized to check guests in without affecting the list.

Other useful Guestsnow features Red Bull enjoyed include our RSVP invitations, QR Code scans and offline mode. The event was a hit with the 900+ guests and Red Bull, and we look forward to working with them again!

Join them and us in the Ditch the Clipboard™ movement and try Guestsnow for your next event, large or small.

Create Events Straight from Guestsnow’s Mobile App

Guestsnow's iOS mobile app now allows you to create guest list events on-the-go. Create events, edit your guest list and send confirmation emails straight from the app. 

7 Ways Event Tech & Guestsnow Can Change Your Life

Technology has become inherently connected to our way of life. With more than 50% smartphone penetration worldwide and millions of apps at our ready, we are heavily connected and beyond that, heavily dependent on being connected. Let's embrace it and Ditch the Clipboard. Here are 7 ways event tech & Guestsnow can change your life for the better.

Digitize Your Event Check-In to Avoid Chaos at the Door

Events are stressful; that’s a given. The more you plan ahead, the better event day will go -- also pretty straightforward. So how can you make sure your check-in line moves quickly and your heart rate... does not? One answer: Guestsnow.

With a collection of carefully created features, Guestsnow ensures that your pre-event to-do list gets checked off quickly and seamlessly so that your day-of tasks stay at a minimum. Here are few tools you should never go without:

Promoter Access to Guest Lists

Stop the madness of adding names last minute to your guest list, or worse, during the event itself. Guestsnow allows you to give Promoter Access to collaborators so that they can take the onus of adding their own guests to your list. Of course, you’re still in charge of how many guests they can add, including number of +1s, +2s, etc., and their ability to check-in guests.

Automated RSVPs

Guestsnow’s automated RSVP system allows guests to respond directly via the email you send them, so you don’t have to manually confirm their presence. What’s more, they receive a personalized QR code they can just show at the door for hassle-free check-in.

Add Guests On-the-Go

Of course, sometimes you actually need to add guests on-the-go… Guestsnow has that covered too, in just a few taps to help you save time and tension.

Push Notifications for Super VIPs and Artists

Another great benefit of Guestsnow’s digitized solutions are the push notifications you get when your most important guests arrive. You can stop scanning the room frantically -- you and your people will know right away when it’s time to lay out the red carpet.

These are just some examples of how Guestsnow can help you simplify the tasks that typically take your attention away from the event you’ve spent all this time preparing for. Use that newfound headspace to greet your guests, troubleshoot all the other stuff and generally give your event that extra je ne sais quoi.

Try Guestsnow for free or log into your existing account to make use of all these great features and more. The best part: it’s one flat fee per event for access to all the perks Guestsnow has to offer.

Seamlessly Check-In Your Facebook Guests

Creating and managing your events with Guestsnow is the best way to ditch the clipboard and check-in your eager guests. But we can’t forget that Facebook is still an important hub for tracking your social calendar and events. Thankfully, you don’t have to choose.

In the first Facebook Events integration of its kind, Guestsnow can seamlessly connect your Facebook Event with your Guestsnow account so you can tap into all those social followers and enjoy the full slate of event management features Guestsnow has to offer.

Here are some of the benefits:

  • Easily integrate your Facebook Event with the click of a button
  • Send out confirmation emails with scannable QR codes
  • Sync changes and updates to your guest list anytime
  • Check guests right in without having to collect new RSVPs or download contacts from Facebook
  • Pull in important Facebook Event details like Title of your event, Date, Start & End Times, Event Location and Guest Names

Now, there’s no reason to limit yourself. You can get the best of both Guestsnow and Facebook without cramping your style and knowing no other event management platform can currently do the same.

Try Guestsnow for free or log into your existing account to explore this exclusive and valuable integration for your next event.

Why You Should Never Make Your Guests Wait in Line

Obvious, but not so obvious, right?

Lines may be a drag, but somewhere along the way, we’ve come to accept them as a fact of life. If we’re going to popular spot -- whether it’s a VIP event, concert, fashion show or immigration -- we come mentally prepared for the high likelihood that we will have to queue. While that’s all very nice for the human race (we don’t want anyone rioting in lines!), wouldn’t it be so much better if lines weren’t a thing in the first place?

At Guestsnow, we certainly think so, and we’re working hard to make lines a thing of the past. So ditch the clipboard and read up on why making your guests wait in line is strictly speaking, a big no-no.

1. It’s bad business.

Holding up a line isn’t just bad practice, it’s bad business. Especially when there’s really no reason to do it: it does not make your event appear more exclusive; it does not present an additional opportunity to market to your audience; and it certainly does not warm people up in the best way possible before your event kicks off.

2. It’s bad vibes.

No matter how motivated or patient, guests who spend the first part of their experience waiting in line are dimmed, at the very least. They’re grumpy and belligerent at the worst. Save yourself some unnecessary conflict and crowd-control and use Guestsnow to make lines a thing of the past.

3. It’s bad press.

If your event is as bangin’ as you want it to be, you’ve probably invited press or it has decided to come to you. Not to mention these days, every guest can write a review or spark a viral post. Make sure these popular voices only have cause to rave about you.

4. It’s bad branding.

When your marketing team comes up with a hashtag or marketing strategy, it’s around the main event, not the queuing. There’s only so much you can engage your guests when they’re waiting, and the longer they wait, the less time they spend interacting with your brand and posting valuable content on social media.

5. It’s bad value.

You’re paying for the venue, the open bar, the photo booth. Why waste that investment with guests lining up on the street?

Jump into the 21st century with Guestsnow. Our event management platform allows you to replace your clipboard with your tablet, phone, computer to save yourself and your guests valuable time and opportunity. Let’s cut out the lines, shall we?

Try Guestsnow for free or log into your existing account to see what it feels like when you ditch the clipboard.

A Le$$on in Customization: Levi's Block Party

Levi’s invented the blue jean in 1873. Almost 150 years later, they’re still the coolest legwear for men and women and the brand remains a fashion staple around the world. When they came to Guestsnow looking for help to manage their last event, we were excited to provide the customization features they needed to continue to stand out from the competition.

Levi's Block Party RSVP landing page

Levi's Block Party RSVP landing page

To do this, Guestsnow implemented a custom design for Levi’s event RSVP landing page. We included a range of relevant questions like “What is your jacket size;” “What company do you work for” and “What is your title;” and of course, the standard “Are you attending the event” and “Who invited you.” This not only fulfilled Levi’s branding and customization requirements, it also allowed them to capture the exact data they needed for remarketing, production, and customer service needs.

Furthermore, by using Guestsnow instead of hiring a contractor to build a new webpage and manage it, Levi’s saved a lot of time and money they can now repurpose in other ways. All of Guestsnow’s packages include our full suite of features and allow you to select the right one for your needs, whether it’s paying one flat fee for a single event or a monthly subscription if you’re an event-planning machine.

Try it now for free or log into your existing Guestsnow account to play with our customization features. These are guaranteed to help improve your branding, guest experience and data surrounding all your events.

New Features Updates

Wallpaper

Upload the perfect custom wallpaper to your RSVP event landing page at no extra cost. 


Add & Check-in

Have walk-up guests? No sweat. Add and check them in at the same time in our mobile app. Time: saved. 


Check-out

Check-ins are great, but sometimes you also need to know when people check-out. Our new feature does just that and it's perfect for keeping track of numbers at a seminar, camp, or high-security event.  


GIF

Did you know that you can upload GIFs to your invites and RSVP event landing pages to make them stand out? Event Sign-In has never looked so good.


Affiliation 

We added an extra column for affiliation when you upload your Excel or CSV guest lists. Your guests' affiliation now appears under their name on the check-in screen in our app.


Text Box Import 

You can now easily import both email and guest name with our text box upload to your guest list. Simply type 'Guest Name, Email Address' and click the Add button to update your list. 

 

Try and sign up with Guestsnow for free! Start saving now and never compromise on your features!

Guestsnow Feature Spotlight: Promoter Access

Manage Guest Lists Without Micro-Managing Teams

When you’re organizing an event, everybody wants a piece of you. From the vendors you’re working with to the partners who want their contacts on the guest list, event planners are the sun around which everything rotates. To make event marketing just that bit easier to manage, Guestsnow has a sanity-saving feature: “Promoter Access.”

Promoter Access can be found under your guest list and allows you to grant limited guest list access to other partners like promoters, agents, managers and so on. When setting this up, you can control how many guests each team can add and how many +1s (or +2s, or +3s) can be included. This way, trusted collaborators can directly add names to your event’s guest lists to spare you the nagging, to manage last minute add-ons during events and to deal with general micro-managing of guest list registration.

Guestsnow has seen great success with this feature and it works very well for clubs, venues and festivals with high profile music events like Factory 93’s Deadmau5 and Guy Gerber’s Rumors. Try it out in your Guestsnow app account or if you’re new to our event management and integration platform, take Guestsnow for a whirl for the one flat fee of free.

photo credit: Factory 93

photo credit: Factory 93